Workshop Terms and Conditions

All William Patino Photography clients are required to accept a risk waiver (see bottom of this page) along with the following Workshop Terms and Conditions.

BOOKING & PAYMENT POLICY
To book your place in a private or group workshop you will be required to pay a 20% non-refundable deposit. The remaining balance must be paid over two instalments, one due 3 months out from your trip, and the other due 1 month out from your trip (unless notified otherwise at time of booking). Clients will be emailed each invoice, payment options will be on the invoice and payment will be in New Zealand Dollars.

CANCELLATIONS
If you need to cancel your place on a workshop (before or during the workshop) due to a change in circumstances, illness or other event, no refund or credit will be given of either the non-refundable deposit, nor any other payments made. We recommend you arrange travel insurance at the time of making your workshop booking to cover yourself. To cancel your workshop place please email [email protected]. Every scenario is different but if something arises, please get in touch and we may be in a position to offer an alternate solution.

We reserve the right to cancel any workshop at any time (before or during a workshop) due to medical emergencies, too few participants, unsafe weather conditions & other unforeseen events. In these instances, clients are eligible for a credit equal to the remaining amount of the trip, this must be redeemed within 12 months.

COVID NOTES
As a business we seek to follow all Government mandates and advice. We strongly recommend arranging yourself travel insurance when you book into a workshop so that you are able to recoup workshops costs if you need to cancel your place on the trip in the case of illness etc. There are a number of insurers offering COVID-19 related cover should your travel be interrupted due to a positive test result.

STANDARD TERMS & CONDITIONS

LIABILITY AND INDEMINITY
Clients travel at their own risk and William Patino Photography is not responsible for any loss, damage, cost, expense or injury suffered by clients or loss or damage to a client’s property.
In respect of all clients, William Patino Photography is not liable for any loss, damage or delay caused by or arising from an event beyond the control of William Patino Photography, including any act of God, inevitable accident, riot, civil commotion, strike, lock-out, stoppage or restraint of labor, regardless of the cause and whether partial or general. William Patino Photography is not liable to a client or any other person for any loss or damage as a result of a cancellation or any variation of the time of arrival or departure, from any stop of any vehicle, for damage to any property of a client or for the death of any client or other person or for injury, harm, disease or damage to health, whether physical, mental or otherwise (including mental or nervous shock or distress) suffered by a client or any other person. The client indemnifies William Patino Photography at all times against any loss, damage or cost suffered or incurred by William Patino Photography as a direct or indirect result of a breach by the client of its obligations under these terms and conditions.

INSURANCE
All workshop clients are strongly advised to purchase comprehensive travel insurance that includes COVID related scenarios, trip cancellation, evacuation, possible loss of personal belongings and medical cover. Please read your insurance policy carefully and ensure it covers all potential activities. In a medical emergency, any evacuation, medical or other expenses are the financial responsibility of that passenger.

PRICING
All prices are listed in New Zealand dollars (NZD) and are inclusive of GST. Unless otherwise specified, advertised workshop prices are valid until July 30 of the current calendar year and may change without notice. William Patino Photography reserves the right to surcharge clients to cover unexpected costs including but not limited to increases in the price of fuel, accommodations, currency fluctuations affecting William Patino Photography costs, increases in government taxes or levies.

PAPERWORK
Prior to the start of your workshop with William Patino Photography, all persons are required to fill out a Booking Form and a Workshop Participant Form. Only those who have completed required forms may join a workshop with William Patino Photography. All questions must be filled out honestly, as this is a legal document.

HEALTH & SAFETY
Health, safety and comfort are William Patino Photography’s primary concern. Prior to workshop departure, William Patino Photography will provide clear safety instructions. Clients should listen carefully and comply with all aspects. In the unlikely event of an emergency, clients must obey all instructions from William Patino Photography staff. New Zealand has a ‘no fault’ government-backed medical injury treatment scheme administered by the Accident Compensation Corporation (ACC). Under ACC legislation, clients are prevented from suing the operator for any mishap or misadventure. Should there be a medical incident or injury William Patino Photography will do everything in its power to organise prompt medical assistance. In the case of injury the cost of that assistance will be borne by the ACC scheme.
All clients participating in a William Patino Photography workshop must:
– Act in a safe and reasonable manner
– Cooperate with, and observe all instructions from William Patino Photography staff
– Not interfere with or use emergency equipment except in an emergency

MODEL RELEASE
This section is simply to outline that we may take photos and video during your workshop for marketing reasons. William Patino Photography and or the photographer/videographer hold unrestricted right to use and publish photographs of your tour (in which you may be included), for editorial, trade, advertising, and any other purpose and in any manner and medium; and to alter and composite the same without restriction and without you inspection or approval. While we will take all practical steps to consult with you prior to publishing any imagery that you feature in, this cannot be guaranteed. Please advise us in writing in advance if you do not wish to be photographed or filmed.

PRIVACY POLICY
We respect your privacy and will do everything that we can to protect it. In the course of the booking process we will request and collect the below personal information from you: Name, contact information, emergency contact information, interests, DOB, gender, medical conditions, allergies & medication .
We need to do this so that we can:
– anticipate your needs & provide the safest possible experience in a remote environment
– contact someone of your choice in an emergency
We will take care with how your personal information is stored and besides our staff, it will not be shared with any third party. You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong.

Changes to deposit amounts, payment processes, cancellation terms and other terms and conditions are all subject to change without notice.

 

RISK WAIVER & RELEASE OF LIABILITY
Participants on a William Patino Photography workshop will be asked to accept the following risk waiver – “In consideration of, and in recognition of the inherent risks of the activity associated with the participation in William Patino Photography workshops, I agree, on behalf of myself, my/our heirs, representatives, successors, executors, administrators and assigns, to hereby release, waive, discharge and agree not to sue William Patino Photography, its officers, directors, shareholders, agents, volunteers, and employees, from any and all claims or demands, obligations and/or causes of action of any nature whatsoever which I may have against William Patino Photography, its officers, directors, shareholders, agents, volunteers, and employees, on account of any personal injury, property damage, death or accident of any kind, arising out of or in any way connected with the participation in any William Patino Photography workshop, whether any of my acts during the trip are supervised or unsupervised and I agree to indemnify and hold harmless the persons or entities mentioned in this paragraph from any and all liabilities or claims made by other individuals or entities as a result of my actions. I further certify, acknowledge and agree on behalf of myself that: I am physically, and mentally capable of participating in the activity; I assume responsibility for and voluntarily assume the risks for any personal injury, death and related expenses involved with this activity; I assume responsibility for damage to my personal property; I assume the responsibility to question the staff of William Patino Photography if I hear, see or feel that anything is questionable, dangerous, incorrect or unclear, I assume the risks for accidents or injury caused by the negligence of my guides and leaders. I further acknowledge on behalf of myself that wearing appropriate clothing and footwear are basic safety precautions, and that utilizing such medication against dangerous diseases that requires special care due to side effects, is thoroughly on my own personal risk.”